Privacy Policy

1. Introduction and Scope

The Organizer respects the privacy of the users of the official website and is fully committed to protecting the personal information that users may share with us. This Privacy Policy describes our practices regarding the collection, deployment, and disclosure of information obtained when you visit the official event website from which you are accessing this document, or when you participate in any online forums, platforms, newsletters, or digital activities managed by the Organizer on the Site. This statement also outlines your rights and choices regarding the access, utilization, and correction of your personal data.

2. Collection of Personal Information

The information collected directly from users may include standard contact details, such as full name, email addresses, phone numbers, and institutional affiliations. This personal data is collected exclusively for communicating essential updates, scheduling, and administrative details regarding our professional conferences and related academic activities.

3. Data Retention and Protection Safeguards

We retain your personal information for as long as it remains relevant to our documented business purposes or until you formally request the permanent removal of your data. The Organizer endeavors to maintain strict confidentiality and protect your data against unauthorized access, loss, misuse, or alteration through the implementation of appropriate administrative, physical, and technical safeguards. Individual user data is stored on systems subject to rigorous security measures, and employee access to such data is strictly restricted.

4. Utilization of Personal Information

The Organizer utilizes your personal data to provide comprehensive details regarding upcoming conferences, programs, calls for papers, or industry news that aligns with your professional background. We may also process this data for internal administrative operations and statistical analysis. We do not sell, rent, lease, or trade your personal information to any third-party commercial entities.

By registering for or attending the conference, you acknowledge that certain professional information may be shared or published for event coordination purposes:

Full institutional contact information of registered attendees may be included in the official abstract book or conference proceedings.
Attendee names and institutional affiliations may be displayed on the official event website.
Contact details may be securely shared with designated conference speakers and track chairs to facilitate planning, session organization, and panel integration.
Attendee names, professional backgrounds, or photographs captured during meeting interactions may be deployed in official marketing literature and institutional documentation.
This data may also be disclosed to Board Members and Scientific Committee Members participating in the structural programming of the event.

6. Individual Rights and Choices

You maintain complete control over the disclosure of your personal data. If you no longer wish to receive promotional or marketing communications, you may opt-out at any time using the unsubscription embedded within our electronic mailings. We will process your request as soon as reasonably practicable. Additionally, you may request to review, correct, update, or restrict the usage of any personal data previously provided by contacting the Organizer directly.

7. Photography, Filming, and Media Rights

For institutional archiving and future promotional purposes, professional photography and video recording will take place throughout the duration of the conference. Delegates and participants who explicitly object to being filmed, photographed, or recorded must notify the organizing committee via email at [Insert Email Address] prior to the event commencement.

8. Public Testimonials and Endorsements

The Organizer may display personal testimonials and endorsements from verified attendees on the Site, alongside the participant’s name and institution. If you wish to update, modify, or permanently delete your posted testimonial, you can submit a formal request to [email protected]

9. Security Disclaimers

The security of your personal data is paramount. We strive to maintain commercially acceptable administrative and technical practices appropriate to the nature of the information stored to prevent unauthorized access, destruction, or disclosure. However, please be advised that no method of transmission over the internet or electronic database storage is completely secure, and absolute security cannot be guaranteed.

10. Cookies and Tracking Technologies

The Site may gather non-personal operational metrics through cookies or similar digital tracking technologies. These scripts facilitate data gathering related to site traffic, visitor volume, and navigation pathways to optimize web performance. You can choose to reject or block cookies by adjusting your specific web browser configurations via the “Help” or “Settings” toolbar. Please note that blocking tracking technologies may limit the delivery of certain interactive services or information on the Site.

11. Protection of Minors

We prioritize the protection of children’s privacy in the digital space. The Site is not designed for, nor intentionally targeted at, individuals under the age of 18. We do not knowingly collect, maintain, or process personal data from minors. If you have reason to believe that a minor under the age of 18 has submitted personal data through the Site, please contact us immediately, and we will take immediate steps to purge that information from our databases.

12. Policy Revisions and Amendments

This Privacy Policy is effective as of the designated date below. The Organizer reserves the right to amend, update, or revise this policy at any time, with or without prior notice, by posting the modified text directly on the Site. Continued usage of the Site following these updates constitutes an unconditional acceptance of the revised terms.

By disclosing your personal information to the Organizer via this website, email communications, or telephonic correspondence, you explicitly consent to the collection, secure storage, and legal processing of your data in accordance with the protocols outlined in this Privacy Policy.

14. Contact Information

For any regulatory inquiries, data correction requests, or privacy compliance questions, please contact the organizing secretariat electronically at: [email protected]